Top tips no 1: Presentations

Top Tips no 1. Presentations and meetings

So you’ve got an important presentation coming up.

What are the key things you need to think about in order to make it a success? These are my top 10 tips for a successful presentation:

Gather key information: Start with basics: who will be there, how long have you got to speak? Who is involved from your team? How long between now and the presentation itself? Take control of the situation by starting to plan it out.

Start to sketch out your structure: What do you want to say, to who and what does it mean to you. Then, how are you going to say it?

Develop your content: When you have your structure, think about 1) Your slides and 2) Your script. Give equal attention to what you’re going to show and what you’re going to say. Don’t expect to wing it and be successful. Because you need to be able to repeat it when you rehearse.

Practice: Get everyone in a room and rehearse. This means going over exactly what you’re going to say. And doing it at least twice. The first time will be painful. That’s a good sign. Better to be painful there than at the presentation.

Cover off any practical aspects: Make contact with the IT person where you’re presenting. Introduce yourself, ask about the technology they have available and check that it will be compatible with your presentation.

Arrive on time: This means arrive so the meeting can start on time, earlier than the start of the meeting. At least 10 minutes before if not 15 minutes. Especially if there are IT issues to resolve and set up time to allow for. Your aim is to start the presentation on time, not arrive in reception for the start time of the meeting.

Start strong and end strong: These are the two parts of the meeting that are most valuable but most often overlooked. How you start, introductions, purpose, roadmap, gives you and the client confidence. And how you finish creates the forward route and checks you’re on the same page.

Budget your words: If you’re presenting, work out how long you’re going to speak for. This will tell you what you can say. Then lose some of it so you have time for questions and interaction.

Follow up afterwards: Send a short note of thanks and something that may support your client’s thinking going forward.

Debrief your performance: What went well? What would you change? Make each meeting or presentation a learning opportunity as well as a live exercise. That way, whatever the outcome, you’ll gain value from the experience.

Finally, enjoy it. Presentations can be great opportunities to strengthen and build relationships, especially in our email focused lives.

Would you like to be a more confident presenter? My one day workshop Influential Meetings and Presentations can help you get there.


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